STR savings Estimator
Model a short-term rental year on the real rules: the ≤7-day test, the hour race, 100% bonus with the 19 Jan 2025 line, the §461(l) cap, and state add-backs. Every number opens into the rule and the citations behind it. Free, and it shows its work.
Prefilled with a worked example — replace the numbers with yours.
The verdict
Average stay 3.6 nights — inside the ≤7-day exception.
Why this number
average-stay
- Reg. §1.469-1T(e)(3)(ii)(A) — average period of customer use = total days of use ÷ number of periods of use
rental-activity-exception
- Reg. §1.469-1T(e)(3)(ii)(A) — average period of customer use ≤ 7 days is not a rental activity — no services requirement on this route
130 countable hours — materially participates via test 3 (more than 100 hours and more than anyone else).
Why this number
countable-participation-hours
- IRC §469(h)(5) — a spouse's participation counts as the taxpayer's own, regardless of ownership interest or filing status
- Reg. §1.469-5T(f)(3) — spousal participation taken into account in applying the seven tests
- Reg. §1.469-5T(f)(4) — participation may be proved by any reasonable means, but the courts reward contemporaneous, timestamped records and punish reconstruction (Mirch, Moss) — C3's real-time-log leg; entries here carry hours only, so real-time capture and the Mirch linter are the S5 hours ledger's obligation (docs/05 §3; docs/06 Part 2)
- Reg. §1.469-5T(f)(2)(ii) — work in an investor capacity — reviewing financials, studying reports, monitoring in a non-managerial capacity — is not participation
- Barniskis v. Commissioner, T.C. Memo 1999-258 — investor-type bookkeeping hours could not beat the management company
- Mirch v. Commissioner, T.C. Memo 2025-128 — 744.5 claimed 'site management / on-call' hours disallowed — being available does not count, only actual work performed
- Moss v. Commissioner, 135 T.C. 365 (2010) — on-call time is not participation; regs do not allow a post-event ballpark guesstimate
- Lucero v. Commissioner, T.C. Memo 2020-136 — travel time to a distant, manager-run STR did not count toward material participation
- IRS Passive Activity Loss Audit Technique Guide — travel time 'generally should not be considered' in the hour tests
material-participation-overall
- Reg. §1.469-5T(a) — material participation requires satisfying any one of the seven tests
- Mirch v. Commissioner, T.C. Memo 2025-128 — the ≤7-day classification merely removes the per-se passive stamp — material participation must still be proven
- Gregg v. United States, 186 F. Supp. 2d 1123 (D. Or. 2000) — no proration of the hour tests in a short or first year — the floors are annual and never scale
16 personal days, limit 18 — not a residence.
Why this number
280a-residence-test
- IRC §280A(d)(1) — a dwelling is used as a residence when personal use exceeds the greater of 14 days or 10% of the days rented at fair rental
- IRC §280A(c)(5) — residence deductions are limited to gross rental income — no deductible loss; disallowed amounts carry forward against future rental income
Non-passive, Schedule E — no self-employment tax, no Form 8582.
Why this number
schedule-classification
- IRC §1402(a)(1) — rentals from real estate are excluded from self-employment income — Schedule E, no SE tax, even for a non-passive ≤7-day STR
- Mirch v. Commissioner, T.C. Memo 2025-128 — the ≤7-day exception merely removes the per se passive stamp — material participation must still be proven
- IRS Instructions for Schedule E (i1040se) — a non-passive ≤7-day-average activity does not complete Form 8582 — the loss flows Schedule E line 21 → line 22 in full; at-risk (6198) and §461(l) still apply
The numbers
- Bonus depreciation
- $250,000
Why this number
bonus-rate-obbba-permanent-100
- OBBBA §70301 (4 Jul 2025); IRC §168(k) — 100% bonus permanent for property both acquired and placed in service after 19 Jan 2025
- IRS Notice 2026-11 (14 Jan 2026) — interim guidance confirming the permanent 100% regime and the pre-existing acquisition-date rules
- Reg. §1.168(k)-2(b)(5) — acquisition date = written-binding-contract date; self-constructed property is acquired when physical construction begins
- five-year-personal-property — $100,000 basis, bonus-eligible
- fifteen-year-land-improvements — $100,000 basis, bonus-eligible
- qualified-improvement-property — $50,000 basis, bonus-eligible
- Loss before limits
- $230,000
Why this number
$40,000 operating expenses + $250,000 bonus depreciation − $60,000 rental income.
- Deductible loss
- $230,000
Why this number
loss-ordering
- IRS Pub. 925 — apply the basis limits first, then the at-risk limits, then the passive-activity rules
- IRC §461(l)(6) — the excess-business-loss limit is applied after §469 — the last gate before the NOL
- docs/05a-tax-deep-dive.md §K — the four-gate gauntlet: basis → at-risk (§465) → passive (§469) → §461(l) → NOL
- W-2 income left
- $170,000
Why this number
$400,000 W-2 income − $230,000 deductible loss.
- State add-back
- $250,000
Why this number
state-depreciation-delta
- docs/05a-tax-deep-dive.md §R — California does not conform to §168(k) bonus; §179 capped at $25,000
- Cal. Rev. & Tax. Code §§17255, 24356 — state §179 limited to $25,000
- docs/05-tax-reference.md §6 — state conformity shifts yearly — a maintained feed re-checked against current DOR guidance, not a fixed fact
- docs/05a-tax-deep-dive.md §R — year-one add-back signal only; the state-side recovery schedule (state depreciation on the added-back basis) is deferred to the depreciation engine
- QBI carryforward
- $230,000
Why this number
qbi-gate
- IRC §199A(a); OBBBA (permanent) — up to 20% of qualified business income from a qualified trade or business — the activity must rise to a §162 trade or business to play
- Rev. Proc. 2019-38 §3.03 — the safe harbor is conjunctive: ≥250 hours of rental services (year-indexed table, C16) AND separate books and records AND contemporaneous logs (2023 on) — hours alone never satisfy it; it is an ANNUAL election attached to the return (docs/06 Part 3)
- Rev. Proc. 2025-32 — phase-out threshold from the year-indexed table (2026: $201,750 single / $403,500 MFJ)
- IRC §199A(b)(2)–(b)(3) — W-2-wage/UBIA limits phase in above the threshold — that math is deferred beyond S1; this returns the gate verdict and the applicable threshold only
- Rev. Proc. 2025-32; OBBBA §199A minimum deduction — the 2026 $400 minimum deduction (≥$1,000 QBI + material participation, both indexed after 2026) is NOT modeled here — deferred beyond S1; qbiAfterCarryforward is only the base a later stage multiplies by 20% (docs/05 §6; docs/05a §O)
- IRC §199A(c)(2) — negative combined QBI carries forward and reduces next year's QBI — a loss year yields no deduction and banks a carryforward
- 3.8% surtax
- Outside the 3.8% surtax
Why this number
niit-1411
- IRC §1411(a)(1), (b) — 3.8% of the lesser of net investment income or MAGI over $200,000 single / $250,000 MFJ — statutory and not inflation-indexed, yet read from the year-indexed table per C16
- IRC §1411(c)(1)(A)(i), (iii); §1411(c)(2) — rents and gain on disposition are NII unless derived in the ordinary course of a trade or business that is not §469-passive to the taxpayer
- Reg. §1.1411-4(g); T.D. 9644 — material participation in a §162 trade-or-business STR keeps operating income AND the gain at sale out of the surtax — both conditions required
- docs/05a-tax-deep-dive.md §M (SPA trap) — if material participation rests only on the significant-participation test, §1411 recharacterization can pull the income back into NII
- Vendor 1099-NEC
- 1099-NEC due to your vendor
Why this number
1099-nec-threshold
- IRC §6041(a); OBBBA (4 Jul 2025) — 1099-NEC required at $2,000 of 2026 payments to one vendor (OBBBA raised the old $600 line; indexed after 2027) — collect the W-9 up front or face 24% backup withholding
The four gates
- Basis: lets the full amount through
- At-risk (§465): lets the full amount through
- Passive (§469): skipped — the loss is non-passive
- Excess business loss (§461(l)): lets the full amount through
Exit preview
- §1245 ordinary recapture
- $100,000 at up to 37%
Why this number
recapture-1245-ordinary
- IRC §1245(a)(1) — gain on §1245 property is ordinary income to the extent of depreciation taken — at the taxpayer's ordinary rate, up to the 37% top bracket, never capped at 25%
- docs/05a-tax-deep-dive.md §N — the cost-seg exit cost: 5/7-yr personal-property depreciation recaptures as ordinary income; post-TCJA §1031 cannot defer it
- §1250 ordinary excess
- $144,000 at up to 37%
Why this number
recapture-1250-ordinary-excess
- IRC §1250(a), (b)(1) — gain on §1250 property is ordinary income to the extent of additional depreciation — depreciation in excess of straight line; 100% bonus and accelerated MACRS on 15-yr land improvements and QIP are all excess over straight line
- IRC §1(h)(6) — amounts recaptured as ordinary income under §1250 are excluded from unrecaptured §1250 gain — the excess never takes the 25% ceiling
- docs/05a-tax-deep-dive.md §N — M5 must show the exit tax (competitors hide it): the bonus taken on §1250 buckets comes back at ordinary rates, not 25%
- Unrecaptured §1250 gain
- $16,000 at up to 25%
Why this number
recapture-unrecaptured-1250
- IRC §1(h) — unrecaptured §1250 gain — straight-line depreciation on real property not recaptured as ordinary income under §1250 — is taxed at a maximum 25%
- docs/05a-tax-deep-dive.md §N — the building's straight-line depreciation comes back at ≤25% — a different, lower ceiling than the ordinary components
This is the exit cost most calculators hide.
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